Relocating your business can mean many things. It could be moving your office from one city to another or the city to the suburbs. Depending on your industry, you also need to transfer your equipment, tools, etc. 

Company relocation is not cheap. Heavy industries like construction, steel production, logistics, mining, etc., need to work with machinery moving companies, like Matcom, to move their equipment safely. Click here to visit their website and know more about their services. 

Here are practical steps you can consider for a smooth office relocation:

1. Find a New Place

Once you decide to make a move, find a new space. It’s important to do this at least 10 to 12 months before your moving date. Consider your business’s growth needs and sustainability when choosing a new location. Whether you’re a small or medium-sized organization, it’s best to put together a team that can handle your moving process.

2. Set Your Moving Budget

The cost of office relocation is different. Some companies have heavy or specialized equipment that needs special handling. There are also times when delays cause additional expenses. That’s why many people find that sticking to their moving budget is as hard as setting it. There will be hidden and surprising costs you never thought of that can hurt your pocket. 

You must plan this ahead of time, especially if you haven’t experienced this before. If you can, work with a reputable moving company knowledgeable in this field. Get estimates from different companies and go for the best one that you believe meets your needs. 

3. Let People Know About Your Move 

After confirming your moving date, communicate this to necessary parties – internal and external. Also, make sure that you notify them about your new address. This include:

• Current landlord
• Team members (Tell them about their responsibilities)
• Local partners, suppliers, affiliates, especially those who will be affected by your move
• Customers
• Service providers
• Insurance companies

4. Preparation

You have to decide whether you will take your furniture with you or replace them entirely. If you choose to take them to your new office, you may hire a company for refurbishing. It also involves a reputable moving company transporting all your things to the new location. 

Moreover, take care of necessary paperwork, permits, and licenses. Remember to arrange for cleaning services for your current location. At this stage, the following should be your team’s primary focus:

• Inform everyone about directions of the new location, parking instructions, public transportation, etc.
• Packing procedures and layout
• Assign a standard way to label laptops, hard drives, screens, keyboards, etc.
• Delegate members who will stay at the current location until the last day of moving and who will be going ahead to the new site.
• Make sure that everyone takes home their personal belongings.
• Tell everyone to empty their filing cabinets, etc. 

5. Moving Day

Consider these tips to help you ensure everything goes well on your big day:

• Remember to contact telephone and internet companies and book a date when these should be operational.
• Arrange for your new IT system installation.
• Be sure that all your items are placed in the right locations.
• Set a budget for refreshments for the moving team and other people involved.
• If necessary, arrange for the air conditioning on your move.
• Always keep emergency numbers at hand, either listed on paper or your mobile phone.
• If you’re planning for an office-warming party, assign a committee to take care of that.

6. Settling In

It’s now time to go back to business as soon as you can. Consider these steps to settle down finally:

• Ensure that all areas are clearly defined for all your staff to see.
• Set up all your telephone lines, computers, and tech equipment.
• Update your website for new details if necessary.
• See to it that your insurance is transferred.
• Check all invoices and payments, ensuring you have wrapped up all payments to your old premises. 

Choosing the Right Movers Company

Hiring a movers company simplifies the process. While it increases your moving expenses, it saves you time, energy, and stress. They won’t just take the heavy lifting for you, but they will ensure you have free time to do other essential things on your moving day.

Firstly, ask for recommendations from people you trust. After getting a few names of good companies, look for good reviews about them from their previous customers. It’s crucial that they also have a good track record, license, and insurance. On top of these, make sure their rates are reasonable. If you’re on the hunt for machinery movers from Vaughan, Ontario, check out Matcom – a top moving company in the area.